| you made the big decision to move your office to new | | | | ongoing updates and keep all stake holders informed |
| premises | | | | of progress and any changes to the plan. Ensure that |
| Moving offices can be one of the most stressful | | | | everyone is clear on the role they will be required to |
| functions you can undertake as a business owner. But | | | | perform. Arrange staff orientation visits and seek |
| by careful planning most of the stress can be | | | | feedback so that staff have ownership of the work |
| alleviated | | | | place. |
| Step 1 — Get all the stakeholders together for a | | | | Step 5 — Look for items that can be packed |
| meeting so that that everyone has an understanding | | | | and relocated early and set up a program for |
| of the scope and time frames for the move. Its best | | | | equipment relocation. Ensure any new equipment will |
| to plan backwards from the longest lead-time items | | | | be delivered on or before the scheduled date. |
| and develop strategies that will lead to the least | | | | Step 6 — Ensure all power and cabling is in the |
| disruption and down time for the business. Key items | | | | right place and adequate to meet your IT and |
| to consider will be Equipment relocation, | | | | equipment requirements. Particularly data cabling is |
| Telecommunications relocation including relocating your | | | | often over looked. It is worthwhile discussing your data |
| PABX, Phone & data cabling, Moving office equipment | | | | and phone cabling with your PABX supplier well in |
| such as desks etc and business equipment making | | | | advance of your office move. Ideally a site map |
| sure it is damaged ion transit. | | | | showing where all equipment including office phones, |
| Step 2 - Identify the key milestones such as setting up | | | | computers, fax machines, copiers, modems, routers |
| of installing your business phones lines and ADSL | | | | and switches will be located and this will give the |
| Internet that will determine when you can relocate and | | | | cablers a good indication of your requirements. |
| function adequately. You also need to allow adequate | | | | Step 7 — Make sure you have a |
| time frames to relocate your Business PABX Phone | | | | documentation trail and method of tracking important |
| system. Note to get Business Phone Lines connected | | | | documents and security items during the move. |
| can take up to 25 working days for ISDN 10/20/30 or | | | | Step 8 — Ensure building access and points of |
| 5-10 working days for PSTN lines. ADSL can only be | | | | entry including after hours lift access is available for |
| added 3-4 working days after the ADSL is connected. | | | | the required contractors and staff. In particular the |
| Step 3 — If you have office partitioning and | | | | telephone company and contractors (eg Phone |
| work stations being purchased and delivered, map out | | | | cablers or PABX Installers) doing work prior to your |
| the floor plan for each level allowing for adequate | | | | relocation will need access sometimes out of regular |
| space for each functional area to operate in and each | | | | office hours. |
| area’s seating allocations. Consultants are | | | | Step 9 — Ensure the relocation company is fully |
| available to perform this work for you . Once this is | | | | briefed and provided with all the required information to |
| done let everyone know where they will be located | | | | allow them to complete the move within the required |
| and provide time for feedback and modification if | | | | timeframes. |
| needed. | | | | Step 10. |
| Step 4. — Arrange regular meetings to provide | | | | |